Marae Bookings Guidelines

Booking Kearoa Marae booking

• Ring 022-1946449

• Email secretary@kearoamarae.com; or 

• Attend a marae committee meeting (held 4th Sunday of the month) to discuss and confirm your booking.

Any queries about a booking please contact: secretary@kearoamarae.com

Costs

• Whānau Hire of the marae is $400 per day/night

• Corporate hire of the marae is $500 per day/night

General rules

• Those hiring the marae are responsible for their own cooking, cleaning and removing/disposing of their own rubbish and recycling – take to Rotorua South Resource Recovery/Landfill site

• Take care of the facilities and replace what has been used (e.g., dishwash detergent, toilet paper), or any breakages and losses. Contact secretary@kearoamarae.com 

• Ensure children are supervised and safe at all times. It is important for parents and caregivers to be aware of children and maintain their safety in light of potential risks (see below for more detail).

• No alcohol, drug use or cigarette smoking on Kearoa marae

• Those people hiring the marae are expected to ensure people abide by this rule

Health & Safety (schools and groups with children)

The Kearoa marae committee is accountable for health and safety for all users of the marae. The following booking guidelines aim to set clear parameters to manage potential risks and ensure health and safety is maintained for all users.

The Kearoa Marae Committee has identified some potential risks/hazards (see next page). One potential risk is the Pokaitu river, especially when schools and youth groups are working towards outdoor education goals. Each group is asked to supply the information about the activities to be undertaken at Kearoa marae, and details covering risk assessment, hazard management, including the supervision of children and responsible adults with their roles and responsibilities.

Marae bookings will be confirmed following approval of this booking information by the marae committee. Bookings need to be made early to allow for this approval process. 

MARAE BOOKING REQUIREMENTS

Health and Safety - Risk assessment and management information

Please provide the following information as part of your booking at Kearoa marae when children/young people are part of your school/group staying at the marae.

Particulars of group to stay

• State numbers of young people and adults who will be staying at Kearoa marae, the key contact person and contact details

• Identify people who will have roles and responsibilities to keep children/young people safe

Activities planned for stay at Kearoa marae

• Provide details about the activities planned at Kearoa marae during your stay, the reasons and goals for each activity

• A site map of where the proposed activities will be undertaken and how children/young people will be managed

Managing potential risks/hazards during stay at Kearoa marae

• Identify potential risks/hazards (use information below) and how these may impact the planned activities and young people who take part

• Clearly identify responsible adults and how they will manage potential risk/hazard situations

• In the event of an incident that may occur during the activities, describe steps to be taken to seek help/support and who will be sent incident reports. This should include making contact with the Secretary of the Kearoa marae committee as that group that has overall accountability.

The Kearoa marae committee sets the following guidelines for you to consider:

• Use of portable fence (wire or tape) and stakes to create a physical barrier to keep young people at least 1.5 metres away from the river (alternatively use of road cones and tape)

• Maintain a safe adult/child ratio for all activities

• The Kearoa marae committee would appreciate a clear indication of when each group aims to arrive and leave the marae to help facilitate management of bookings.

Kearoa Marae Potential  Risks/hazards

All users of the marae must make themselves aware of these risks/hazards and ensure that everyone takes care in relation to those areas. People using the marae are responsible for their own health and wellbeing while at Kearoa marae. 

Outdoor Potential Risks/Hazards

• Access to the Pokaitu River

• Outdoor fires

• Driveway around Marae to Wharekai – maintain a very slow speed limit

Unsupervised Children Potential Risks/Hazards

• Children running unsupervised, in particular around the kitchen and dining room area

• Children playing in the car parking area

Kitchen/Dining Room Potential Risks/Hazards

• Hot ovens and stoves – use of oven cloths for protection

• Carrying large, heavy, hot pots of food – transfer food to smaller dishes before carrying food

• Knives – blunt or sharp – use with care

• Slippery floor – wash with care, leave as dry as possible to avoid slips

• Use of door mats for wiping feet in wet weather

• Use of floor mats in bathrooms to avoid slips

Contact

Email: info@kearoamarae.com